BRACKNELL FOREST GAMERS CONSTITUTION
1 The Club
2 Club Members
3 Standards of Behaviour
6 Club Assets.
7 Annual General Meeting (AGM)
8 Club Finance
9 Club Policy.
What is this all about?
This document contains the key pillars which make up the core records and standards for the Bracknell Forest Gamers.
This document is to be reviewed annually and updated. All club members are invited to offer changes and improvements as part of their support to the Club.
Bracknell Forest Gamers
C/o St Paul’s United Reformed Church
Lowbury, Harmans Water
Berkshire, RG12 9LPe
Bracknell Forest Gamers (B.F.G.) Constitution
Bracknell Forest Gamers is an independent gaming club.
1.1 The Club will be known as the Bracknell Forest Gamers (B.F.G.)
1.2 The Club will be owned and run by the Committee of Bracknell Forest Gamers
1.3 Bracknell Forest Gamers is a not for profit organisation owned by the committee whose rights are due to their responsibilities within the club.
1.4 The Club will endeavour to provide an area for members to meet at:-
1.5 The club purpose is to provide the opportunity for members to participate in the hobby of collecting, painting and gaming of miniatures and game systems.
2 Club Members
2.1 Any eligible person (4.2) is entitled to apply for membership.
2.2 Membership is for a period up to the 31st of December of each year, after which members are required to renew their membership, with the appropriate fee if applicable.
3 Standard of Behaviour
3.1 All Attendees of the Club, guests or Members, will be required to abide by the Club’s Code of Practice.
3.2 It is the responsibility of all members to make guests aware of the Club’s Code of Practice
3.3 Those attending a club meeting are required to treat all guests and members with respect and to refrain from any abusive, obscene or violent language and/or behaviour.
3.4 Attendees of the club will not interfere or tamper with another attendee’s properties, equipment or person, or cause damage through neglect or intent to any other either directly or indirectly.
3.5 Committee Members in attendance may unanimously agree to ask any attendee, failing to comply with the rules of the club, and especially item 3.3, to leave the club premises
3.6 Any Committee Member in breach of the Club’s Code of Practice may be asked to step down from the committee
3.7 Breaking or violating the Club’s Code of Practice, will be dealt with by a Committee Member as follows:
- 3.7.1 Minor first offence: – A verbal warning will be given in private
- 3.7.2 A repeat of a minor offence may result in a punitive fiscal fine as defined by the committee
- 3.7.3 Serious or repeated offence: – A written warning will be given by the committee.
- 3.7.4 Second written warning:- Removal of club membership
- 3.7.5 Gross act of misconduct: – A fixed term ban will be issued by the committee.
- 3.7.6 Allegation of a serious criminal offence, – Automatic suspension of membership until any legal proceedings are concluded.
# any expired ban may be reinstated after a majority vote of all Committee members to remove census.
## Copies and record of all actions will be placed within the clubs records. Any member may lodge an appeal to any action with any committee member.
4.1 The Club will endeavour to provide an area for members to meet, which will be open to the public, to make use of the clubs facilities upon payment of a cover charge.
The club reserve the right to refuse admission where it sees fit in accordance to the club constitution.
4.2 Guest must be 14 years of age or over to become members, though guest of 12 years of age and above many attend if accompanied by an adult
4.3 A Committee Member will record club attendance in a register along with collection of any fees due.
4.4 At least two Committee Members will be at any authorised club meeting
4.5 At least one Committee Member will be designated as the official first contact.
The first contact will be responsible to contact any emergency authorities or if qualified to offer first aid in the event of an emergency.
4.6 No attendee under 16 years of age, will be left on the premises unless accompanied by at lest 2 adults over 18 years of age.
4.7 A guest’s first attendance at the club will not incur any cover or entrance fee, any exception will be resolved at the committee discretion.
4.8 A guest must be signed in and accompanied at by a fully paid up eligible member who will be responsible for their conduct at all club procedings.
4.9 A member under the age of 18 may sign in up to one guest, those 18 or over may sign in two guests.
4.9.1 All guests must abide by the club rules
4.9.2 An Eligible club member is one who is 14 years of age and above and be fully paid up with no club sanctions or arrears.
5.1 The Committee will be elected from nominated club members.
5.2 Committee Members must be club members who are over the age of 18, and not under club censure.
5.3 The committee is responsible for maintaining the infrastructure of the club and will endeavour to do all that is required of them, and any other duties that they volunteer themselves for.
5.4 Any vacant position, will be filled by elections called by the committee, not less than one calendar month from opening
5.5 The Committee reserves the right to nominate designated club members as required to assist in the running of the club.
5.6 The Committee shall have the authority to make any alterations to the constitution, provided that a unanimous vote is carried by all committee members. All alteration shall be proposed in writing, and given to the Pen master of the committee, for distribution among the committee, at least one calendar month before the Annual General Meeting (Item 7).
5.7 The Committee by a unanimous decision may decide at any time that on the grounds of expense or other necessity that the club be dissolved and relevant undertaking adhered to, to dispose of any outstanding fees and assets.
5.8 Committee Members have the right to promote and raise funds for and on behalf of the club and to engage in tentative communications for and on behalf of the club.
5.9 A quorum of not less than three Committee Members may request the Pen Master to call an extraordinary general meeting in addition to any meeting already scheduled
5.10 The Chair has the right to Veto, with the support of one other Committee Members, any amendments to the running of the club and its constitution
6 Club Assets.
6.1 The Assets of the club (gaming equipment, cash in hand and the bank) will belong to the committee who will hold it in trust for the club.
6.2 All assets will be recorded along with the original source in the club records; if the club is ever dissolved the assets will be disposed of as outlined in the club asset record.
7 Annual General Meeting (AGM)
7.1 An annual general meeting will be held once a year and will be open to any club member. This will be announced at least two weeks prior to the meeting.
7.2 Any 5 club members can make a written request to hold an extraordinary general meeting. Upon receipt of request the pen master will set an appropriate date at the earliest convince and inform the club in whole.
7.3 Any club member may vote on any club issue, raised within the AGM.
7.4 Any 2 club members may request a point of issue to be raised in the club AGM agenda
8 Club Finance
8.1 Decisions involving expenditure in excess of £50, or which involve a change to the club constitution will be made by a unanimous vote of the committee.
8.2 All spending by the committee must go through the Chair, who will ensure due practice is observed.
8.3 Club funds will be administered from a designated bank account and will remain within its financial limits.
8.4 Two signatories to the bank account will be selected from the committee, any one of which must sign any cheque or cash withdraw.
8.5 All records of club transactions will be kept by the Coin master, these records will be made available upon written request by any club member.
8.6 Receipts will be obtained of all club transactions and checked by the Coin Master for audit purposes.
8.7 The club year will run from July 1st to June 30th. At the end of the club fiscal year a suitable qualified independent person will inspect the records.
8.8 Public liability insurance and rent will take priority of the clubs funds, with sufficient monies put aside to cover these outlays.
9 Club Policies.
9.1 Bracknell Forest Gamers operate a Child Protection policy, which is declared separately.
9.2 Bracknell Forest Gamers operate under a Code of Practice which is declared separately.
9.3 Bracknell Forest Gamers abides by the Games Club Network charter, which is declared separately.